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Where to Stay: Finding Accommodations for Your Out-of-Town Wedding Guests

Updated: Apr 7, 2023

When it comes to planning a wedding, one of the most important considerations is ensuring that your out-of-town guests have comfortable accommodations. Whether you are hosting your wedding in a new city or your hometown, providing your guests with options for lodging can make their travel and stay a lot easier. Here are some tips on how to plan and book accommodations for your out-of-town guests on your wedding day.

Choose the right accommodations

  • The first step in planning for your guests' accommodations is choosing the right type of lodging that fits their needs and budget. Some popular options include hotels, motels, bed and breakfasts, and vacation rentals. Consider your guests' preferences, such as proximity to the wedding venue, amenities, and price, when choosing accommodations.

Research the area

  • Once you have identified potential accommodations, research the surrounding area to ensure that there are plenty of restaurants, shopping, and entertainment options nearby. This will help your guests feel more comfortable and at ease during their stay.

Negotiate group rates

  • Contact the lodging options you have identified and negotiate group rates for your guests. Group rates can help your guests save money and will make it easier to book rooms for your entire wedding party. Be sure to ask about any special amenities or packages that may be available for your guests.

Provide a list of recommended accommodations

  • After booking accommodations for your guests, provide them with a list of recommended lodging options, along with their addresses and phone numbers. This will help them make informed decisions about where to stay and allow them to book their accommodations on their own.

Include information on your wedding website

  • Include information about accommodations on your wedding website, including links to the lodging options you have negotiated rates with. You can also include details about transportation to and from the wedding venue, such as shuttle services or ride-sharing options.

Consider welcome bags

  • Consider providing welcome bags to your guests upon arrival. Welcome bags can include items such as snacks, bottled water, and local maps or brochures. This will help your guests feel more welcome and provide them with a sense of direction during their stay.

Keep track of reservations

  • Make sure to keep track of your guests' reservations and ensure that they are booked correctly. It is also important to communicate any changes or updates to the accommodations, such as room upgrades or changes in the check-in process.

By following these tips, you can ensure that your out-of-town guests have a comfortable and enjoyable stay during your wedding weekend. Planning and booking accommodations in advance can help alleviate any stress or last-minute scrambling, allowing you to focus on enjoying your special day with your loved ones.


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