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Nailing Down Your Wedding Guest List: Tips and Tricks to Make Sure You've Got the Perfect Crowd

Updated: Apr 7, 2023

Finalizing the Guest List and Sending out Invitations for Your Wedding Day

One of the most important tasks to do when planning your wedding is to finalize your guest list and send out invitations. The guest list will dictate the size of your wedding and your budget, and it's important to make sure you've included everyone you want to share your special day with. Here are some tips for finalizing your guest list and sending out invitations:

Start early

  • It's important to start your guest list early in the planning process so you have enough time to finalize it and send out invitations. This will also give you time to chase up RSVPs.

Discuss with your partner

  • Sit down with your partner and discuss who you both want to invite. Make sure to include family members and close friends, but also consider the size of your venue and your budget.

Consider your venue

  • Make sure to check with your venue about the maximum number of guests they can accommodate. This will help you to determine your guest list and ensure you don't invite too many people.

Be realistic about your budget

  • Your guest list will determine the size of your wedding, and it's important to be realistic about your budget when deciding who to invite. Consider cutting down on the number of guests to save costs.

Categorize your guests

  • Consider categorizing your guests into groups, such as immediate family, extended family, close friends, and work colleagues. This will make it easier to keep track of who you're inviting.

Create a spreadsheet

  • Create a spreadsheet to keep track of your guest list, including their names, addresses, email addresses, and phone numbers. This will make it easier to send out invitations and track RSVPs.

Send out save-the-date cards

  • Send out save-the-date cards to your guests as soon as possible. This will give them enough notice to make arrangements to attend your wedding.

Order your invitations

  • Order your invitations at least 3-4 months before your wedding day. Make sure to include important details such as the date, time, and location of your wedding, as well as RSVP details.

Send out your invitations

  • Send out your invitations at least 6-8 weeks before your wedding day. This will give your guests enough time to RSVP and make arrangements to attend your wedding.

Follow up with guests who haven't RSVP'd

  • Make sure to follow up with guests who haven't RSVP'd to confirm their attendance. This will give you a better idea of the number of guests attending your wedding.

In conclusion, finalizing your guest list and sending out invitations is an important task when planning your wedding. By following these tips, you can make the process easier and ensure that all your loved ones are there to share your special day with you.


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